Toolkit

EVERY DETAIL TRACKED
EVERYONE ALIGNED

Collaborative tools that bring simplicity, speed, and clarity to every corner of your home management.

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WHAT VILLAFACT CAN DO

Our Toolkit

Your Property Info in One Place

Centralize key information about your house or properties — features, services, maintenance history, and more.

Attach Images and Documents

Add photos, manuals, warranties, floor plans, and any documents you need at your fingertips. Your home, fully documented.

Set Up Your Property

You have the option to book a professional home setup with an inspector to capture key systems, safety gear and photos in one visit.

Smart Notifications & Reminders

Stay on top of everything with push notifications and in-app alerts. Never miss an important task or property update again.

Take Control and Stay Informed

Always be aware of what’s happening with your home or properties. VillaFact gives you real-time visibility and control.

Seamless Collaboration

Keep homeowners, property managers, and service providers in sync. Share tasks, updates, and documents effortlessly to ensure smooth execution.

Home Intelligence

Smart suggestions and automated task handling streamline your property maintenance.

User-Friendly Access

Navigate your properties with ease on our native apps or via web browser – no download required.

A Complete Home Record

Build a digital archive for each property. Easily track updates, access documents, and stay fully informed at all times.

VillaFact Setup Inspections

The VillaFact Home Setup is an opportunity to build verified inventory of your home’s essentials. An inspector visit captures core systems, safety devices, and clear photos so your VillaFact home data is complete and ready for reminders.

Select from three options when you set up a home in the app:

Standard Home Setup
($99)

We capture photos, labels, condition of:


  • Major appliances
  • HVAC system and filter types/sizes
  • Water heater, sinks, showers, tubs, toilets
  • Smoke & CO detectors,
fire extinguishers
  • Water heater and main water and gas shutoffs
  • Basic exterior/interior photos
  • Deferred maintenance, damage or missing items
See Sample Report

Full Inspection
($649)

We capture photos, labels, condition, additional details of:

  • Major appliances
  • HVAC system and filter types/sizes
  • Water heater, sinks, showers, tubs, toilets
  • Smoke & CO detectors, fire extinguishers
  • Main water and gas shutoffs
  • Fireplaces
  • Siding, gutters, eaves, windows, doors, dryer exhaust
  • Roof, vents and skylights
  • Foundation, basement, crawl space and attic
  • Plumbing & Electrical
  • Security systems
  • Garage, other structures
  • Amenities (pool, hot tub)
  • Driveways, walkways, landscaping, irrigation system
  • Deferred maintenance, damage or missing items

Premium Inspection
($999)

We capture photos, labels, condition, additional details of:

  • Major appliances
  • HVAC system and filter types/sizes
  • Water heater, sinks, showers, tubs, toilets
  • Smoke & CO detectors, fire extinguishers
  • Main water and gas shutoffs
  • Fireplaces
  • Siding, gutters, eaves, windows, doors, dryer exhaust
  • Central vacuum systems
  • Roof, vents and skylights
  • Foundation, basement, crawl space and attic
  • Plumbing & Electrical
  • Security systems
  • Garage, other structures
  • Amenities (pool, hot tub)
  • Driveways, walkways, landscaping, irrigation system
  • Deferred maintenance, damage or missing items

For properties over 7000 sq. ft.

How Setup Works

Book a VillaFact Home Setup directly from your Home Detail page within the app, after you’ve added the home’s address. Schedule the setup visit at a convenient time via VillaFact’s partner Inspectify.

An inspector will visit your property at the specified time, capture core systems, safety devices, take clear photos, and call out critical repairs or missing items.

Once the inspection is complete, the report is emailed to you and stored with your property on VillaFact. The app’s home inventory shows your documented appliance photos, home information and systems.

Based on the findings, the app suggests critical repairs that you can add to your home’s task list and task management flows.

Is Your Home Really Safe?

Take our 2-minute survey to uncover maintenance gaps, get tailored tips, and gain peace of mind – fast.

Start the Checkup

OUR FEATURES

Check out some of our smart tools

Smart Task Management

Add tasks and keep them under control from anywhere. With VillaFact, you can easily organize your to-dos and clearly see what’s done and what’s pending.

Effortless Recurring Tasks

Schedule recurring tasks like monthly maintenance or service payments. Save time and avoid forgetting anything with intelligent automation.

Prioritize What Matters

Assign priority levels to each task and focus on what truly needs your attention. Urgent, important, or pending — all in perfect order

Complete Task History

Keep a detailed record of every task, no matter its status or priority. You’ll always know what was done, when, and by whom.

Share Tasks with Service Providers

Easily share tasks with your service providers so they can complete them without extra explanations. Everything stays documented and clear.